Sunday, January 20, 2019

Why Use ERP System Software?

Enterprise resource planning or ERP software is a business process management software which has a suite of applications that manages core business processes such as purchasing, accounting, sales, human resource, customer support, CRM and inventory. It helps the organization to use a system of integrated applications to manage the business and automate many back office functions related to technology, services, and human resources. It collects,store, manage and interpret data from various business units using a centralized database. The need of ERP software is to increase the efficiency, streamline processes and promote a culture of collaboration in the organization.

Advantages of an ERP System Software

  • It increases efficiency by integrating accounting, sales, marketing, production and inventory in one ERP platform and makes easier to collect and access data across the organization. It eliminates the repetitive processes and automates day to day tasks.

  • Promotes collaboration by breaking down walls between departments and a process superhighway is used to link local workstations together. This helps the teams that used to operate in a vacuum to easily collaborate with other teams inside the ERP platform.

  • ERP reporting tools use advanced filters and analytics and the deduplication ensures data is duplicate free and updated which leads to the accurate forecasts. Managers can generate reports with realistic forecasts using data integrity intact.

  • Increases data security by providing the admin the user permission rules which gives the flexibility to lock in sensitive data without limiting user access to other information. The data breach is restricted by using the firewalls and restriction controls. The admin can also spot unauthorized actions or suspicious activity patterns in the system.

  • The administrative and the operation costs are reduced with one source of accurate, real time information. The ERP allowing production, engineering, customer service, and other business units to work closely together using real-time data the resolving of sudden problems is faster.

The basic modules in an ERP system software:

  • Financial management: The module manages the capital inflow and outflow and covers standard Accounting & Finance transactions like expenditures, general ledger, balance sheet, bank reconciliation, tax management, and payments. It also generates financial reports for different business units.

  • Customer Relationship Management: The CRM Module manages the opportunities, leads and customer issues. It helps to boost the customer service and provides a full angle profile of the customers by consolidating data which includes social media activities, purchase history and past interactions with support representatives.

  • Sales and marketing: It handles sales workflows such as sales inquiries, quotations, sales orders, and sales invoices. The more advanced ERP also has features such as taxation rules and shipping tracker. The CRM modules and the Sales are integrated together which helps to speed up the sales cycle and earn more profit

  • Manufacturing: This module helps the manufacturing industry for delivering the product. It includes functionalities like product planning, raw material usage, machine scheduling, daily production monitoring, forecasting and production reporting. It is also referred to as Engineering or Production module.

  • Human Resource Management: The HRM module includes HRMS tools like time tracker, timesheet, and database for employee records, job profiles, and skills also contains performance reviews and payroll systems.

  • Supply Chain Management: Process automation is a key feature in SCM which streamlines the entire supply chain and makes it adaptive to sudden market shifts. It also covers every key aspect of the supply chain system including purchase order management.

  • Inventory: This module helps to measure stock targets, standardize replenishments and other inventory goals. It is integrated with the Purchase module and the product serial numbers are used to track and locate items in the organization.

  • Purchasing: It functions closely with SCM or Inventory manages the processes involved in materials procurement which includes supplier listings, quotation requests, and analysis, purchase orders, Good Receipt Notes, and stock updates.

iCresp which is the ERP System Software Saudi consists of all these basic modules at its best. Every module given is specialized to handle defined business processes of an organization.

iCresp: ERP System Software Saudi provides a complete solution for small to large scale of business and useful for the businesses which are focussing on significant growth. It helps to track suppliers, materials and production costs and helps in maintaining the relationship with end customers.


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